How To Create a Search Request and Search Packet
How to Request a Faculty Search
Submitting a request for a faculty search(es) involves creating a Search "Packet", creating one or more Search Requests within the packet, and adding a Cover Memo to the packet. This page provides instructions on how to create a packet, how to create and edit a Search Request, and how to upload a cover memo. For instructions on how to submit your packet, please review the Submit Search Packet page.
Each department will only create a single packet for a search round. This packet will only contain one Cover Memo. This Cover Memo should include information related to any/all search requests that you have included in the packet.
Create Search Packet
Carry Forward and Off-cycle searches: If you have A carry forward search, or a recent Off-cycle search, you will find that a packet has already been created for you by the system. You will be able to see this in the Current Year Packet section on the Search Request home page.
You will still need to submit the packet for the search round. You may add new search requests to this packet before submitting.
From the Search Request home page, click New Search Request Packet
If you are responsible for multiple units, use the dropdown or type in the textbox to select your department. If you are responsible for a single unit, you will be taken to your packet once you click on the New Search Request Packet button.
If you are responsible for multiple units, use the dropdown icon or click into and type in the textbox to select your department.
Select your department from the list of available options
Select Confirm
Adding a Cover Memo
From your Packet page, you may browse to select the Cover Memo you wish to upload. You may upload a Cover Memo at any point in the process before submitting your packet.
Click Browse to search for your file to upload. You will see your file under the Cover Memo heading in your Packet
Add a Search Request
From your Packet page, click Add Request
On the Search Request form page, please read the search request details section at the top. This section contains important information regarding the schedule of the search round, along with instructions on completing the request form and submitting multiple search requests
Select the Level of Search.
Add your input in the Subfield for Search field.
Add the FTE in the FTE Allocation (%) field.
When the FTE Allocation is < 100, an additional field will appear. Add your details in the Please add detail about the FTE percentage. Is this part-time, joint appointment, etc? field.
In the Space Details section, leave the box as 'No' if an office space has not been identified for the appointment.
Add your reasoning to the Please explain the reason for no office space box.
Click the box for Yes if an office space has been identified.
Type in the Office Building Number and the Office Room Number using the text fields.
If others need to move to create space, click the button to change it to Yes. If not, proceed to the next section.
22. If a renovation is needed, select the corresponding check boxes below "Need Office Renovation?"
23. If you select the Other checkbox, the Please specify the other renovations required question will appear. Add your input into the field. If not, continue filling in the rest of the form.
25. Use the dropdown to select the replacement type.
26. If you choose Retirement as the replacement reason, you'll be prompted to select the name of person being replaced. Type or use the dropdown button to find their name.
27. If the position requires a lab space, click the toggle to 'Yes'. If not, continue on with the form.
28. If the Lab or Studio has been identified, click the toggle to Yes. If not, continue on with the form.Add your input into the Lab/Studio Building Number and Lab/Studio Room Number fields.
29. Click the toggle to 'Yes' if the new hire will use equipment.
30. Add your input to the Equipment Explanation field.
31. If you have additional notes to add to the request, use the Other Needs field to add your input.
32. Click Save
33. Once you save, you will receive a conformation popup. You can either choose to go back to the search packet page by clicking on Return to Packet, or continue editing the current request by selecting Ok.
