Categories facilitate reporting at a high level by organizing commitments by purpose.
Funding to support a unit’s programming or administration. This category is used most often by Department & Program users.
Funding to support the student academic costs. Includes fellowship support and teaching assistantships. Excludes research assistantship support (see Research category).
Funding committed to support faculty research that is not specifically connected to governance, recruitment, or retention packages. Includes funding for graduate student research assistants and postdoctoral scholar appointments.
Funding committed to faculty who have agreed to serve as department chairs, program directors, deans, or other administrative positions in the University.
Funding committed to faculty at the time of their original hire at Stanford.
Funding committed to faculty to entice them to remain at Stanford.
Salary support for faculty not specifically connected to governance, recruitment, or retention. Examples include mid-year changes to base salary and top-ups associated with faculty leaves. Used only by the Dean's office.
Other forms of support not included in other categories (rare).
Sub-categories facilitate reporting at a more granular level, and are mapped to Categories based on frequency of applicable use or historical use.
Sub-categories that are available for selection in new commitments.
Administrative Supplement
Compensation for administrative service (such as governance agreements for dept. chair, dept. service, etc.)
Award Recog (Unrestric Rsrch)
Occasionally given (research funds) by H&S to recognize faculty recipient of national/international award.
A financial arrangement that creates a secondary source of funds in case the primary source is not enough to meet the current needs.
Bonus compensation support. When in faculty commitments, it signifies a bonus approved by H&S to recognize a faculty member for something extraordinary (above and beyond standard research or teaching expectations).
Deans are sometimes asked to provide bridge funding for sponsored research.
H&S agreement to provide a faculty member with childcare assistance to help defray costs (often with recruitment or retention).
New hires are generally provided support for their initial computer purchase. This funding is part of the recruitment package.
Support for a conference, workshop, or other event
Deans Arts & Humanities Research
Research funding from the dean for Humanities and Arts faculty.
The Dean's Teaching Awards are made each year by the Dean and include research support.
Department or program discretionary funds are unrestricted funds controlled by department chairs and program directors. These funds give chairs and directors the ability to deal with emergencies and facilitate their unit's priorities.
Support for doctoral (PhD-track) students.
Endowed chair appointments include an annual research emolument to support the chairholder. Endowed chair professorships may be held in H&S Dean’s Office or outside of H&S (primarily the Provost’s Office).
Funding allocations for facilities.
Funds returned by HSDO to faculty when they are able to receive salary from Grants and Contracts. Per finance policy.
Funding for Fellows and Scholars include salary support and research funding.
Each year the Provost provides top-up funding for several federally-funded FLAS (Foreign Language and Area Studies) fellowships in the area studies programs. In addition to these top-ups, H&S may also make commitments for additional internally funded top-ups.
Funds to assist with RA support for a department or specific faculty member as part of a Governance, Recruitment, or Retention agreement.
Housing Assistance Sup (HAS)
Exception to the standard programs for School to provide a Housing Assistance Supplement (HAS). This must have Provost's approval. A number of housing loan and supplement programs are available to faculty and are detailed in recruitment and retention letters. Standard housing agreements funded by the University are not entered as commitments in HandSOn, while supplemental housing agreements funded by the School are entered in HandSOn.
Exception to the standard programs to provide a school-funded loan. This must have Provost's approval. A number of housing loan and supplement programs are available to faculty and are detailed in recruitment and retention letters. Standard housing agreements funded by the University are not entered as commitments in HandSOn, while supplemental housing agreements funded by the School are entered in HandSOn.
Support of a faculty or department's plan for a new initiative or for new program development. Also used for SEED funding opportunities like Stanford Impact Labs (SIL) and Changing Human Experience (CHE) university research awards.
Funding provided to cover infrastructure charges on non-government grants.
Funding for outfitting lab space and purchasing lab equipment is frequently a part of recruitment and retention agreements, or cross-school shared equipment agreements.
Funding for lecturers provided outside of the RT/OT annual process.
Support for Masters Students (students pursuing a terminal masters degree.)
One time funds for department teaching needs, allocated through replacement/other teaching process or mid-year request
Support for a postdoctoral fellow appointment. Can include salary, stipend, and health insurance costs.
Current President's Office practice provides research funding to junior faculty upon hire, with additional funding paid upon reappointment and at promotion to tenure.
H&S assistance with local rental costs captured in a Recruitment agreement. Paid to the "OTH" paycode.
Rental Assistance Program
H&S assistance with local rental costs faculty apply for through the H&S Faculty Rental Assistance program. Paid to the "OTH" paycode.
Funding provided by the Dean's Office for short-term instructors to teach some of the courses for faculty on sabbatical or unpaid leave.
Support for research assistants provided as part of governance, recruitment or retention agreement.
Retirement Assistance Prog
H&S assistance to some newly recruited faculty while the University programs ramp up to full matching. This is only available as part of a senior recruitment.
Sponsored Rsrch Cost Share
Support for cost share expenses associated with a sponsored research agreement.
Financial support for non-faculty spouses is sometimes included as a part of a recruitment or retention package, and may take the form of salary support, research funding, etc.
One-time funding provided for staff support
Ninths are a common form of support for faculty on 9-month appointments. A summer ninth is calculated as the faculty member's annual academic year (nine-month) salary ÷ 9 at the salary rate for the previous academic year. Faculty are allowed to take up to three summer ninths per year in addition to their annual nine-month salary for a total of twelve ninths. Unless specifically stated otherwise, all summer ninths are considered "bankable", that is faculty may save them to be used in a future year.
One-time teaching assistant support.
Funding related to sabbatical/leave shortfalls.
The difference between the actual cost of graduate tuition and the amount the NIH grant or a specific fellowship program is willing to provide as an allowance for that tuition.
Support for undergraduate students.
Unrestricted research funds are for the general support of a faculty member's research and may be used to support summer salary, travel, students, staff, equipment, etc. Usually part of a recruitment, retention, or governance agreement, or provided as through Research commitments to faculty in a unit.
H&S assistance for a new or recently hired faculty member with the costs associated with Visa or Permanent Residency application.
Funding to support the appointment of a faculty visitor.
The "Other" sub-category is used for commitments that don't fit into any of the other sub-categories within a category. Add a description of the support in the line item notes.
Other Not Faculty-Related
Used for other forms of support that are not-faculty related within the "Other" Category.
Used for other forms of support that are faculty related within the "Other" Category. that are not faculty-related.
Sub-categories that are presently not available for selection in new commitments but may be found in historical reporting.
A-21 Mitigation funding is allocated to departments and programs during the annual budgeting process. (No longer used.)
Support for grant support often required by agencies (Replaced by Sponsored Research Cost Share subcategory.)
Replaced by Deans Arts & Humanities Research sub-category, which combined the previously separate Deans Rrsch Prog and Presidential Humanities Rsrch sub-categories.
Endowed chair appointments include an annual research emolument to support the chair holder. (Replaced by EC Emolument/Payout subcategory.)
Payout from endowed chairs held outside of the H&S Dean's Office (primarily the Provost's Office). (Replaced by EC Emolument/Payout subcategory.)
H&S allocation for a faculty member to talk with Financial Advisor, this is usually after the Provost's allocation has been used. (No longer used)
The Dean's Office allocates funds to support office furniture purchases for each new faculty hire. (No longer used).
Funding allocations for information systems are managed by the Dean's Office Information Technology and Planning group. Information Systems projects are funded from the Information Systems operating budget. (No longer used).
H&S support to bridge a new faculty member or faculty member on leave with special insurance assistance. (No longer used).
This category is used to record funding transfers associated with mid-year changes to base faculty salaries (including milestone raises received at reappointment, promotion to full and promotion to tenure). (No longer used).
Base increase for department/program non-salary. (No longer used).
One time funds for department/program non-salary. (No longer used).
If a commitment does not fit into any other specific category and/or subcategory, the "Other" Category and "Other Department/Program Support" Subcategory will be used. (No longer used.)
One time funds for department grad aid. (No longer used).
One time funds for provided by H&S for a specific request (emergency funds). (No longer used).
Presidential Humanities Rsrch
Replaced by Deans Arts & Humanities Research sub-category, which combined the previously separate Deans Rrsch Prog and Presidential Humanities Rsrch sub-categories.
This is an old sub-category that is no longer in use due to a change in H&S policy. Previously this was used for funding of retired faculty recalled to teach – they were sometimes given annual research support during their recall period. (No longer used.)
Additional moving allocation for new faculty. (No longer used).
Deans are sometimes asked to provide matching funding for sponsored research. (Replaced by Sponsored Research Cost Share subcategory).
An old subcategory no longer used in Commitments in HandSOn. Incremental base funding provided by H&S to department for staff is added to the base budget. (No longer used.)
Travel (Conference or Special)
Faculty travel support outside of the normal travel allowance policy for the school. (No longer used).
Expense areas determine if fringe benefits rates are auto-calculated and added to the total transfer amount. "Non-Salary" is used for all non-compensation-related support and compensation support that does not incur fringe costs.
Expense area for most transfers. Adds zero Benefits costs.
Used for most activities.
Also used for any compensation paid using the OTH, HAS, HAP, BON, or HNR pay codes.
Regular Benefits Eligible (RBE) Salary Fringe Benefit Rate
Applies to regular administrative and academic staff, faculty academic, summer, and administrative salaries. Used for compensation paid using the SAL or SUP pay codes.
Contingent (Temp) Employee Salary Fringe Benefit Rate
Applies to Contingent and Temporary workers.
Post-doctoral Scholar Salary Fringe Benefit Rate.
Applies to Postdoctoral Scholars supported by salary (payroll).
Student Clerical Salaries
Use for student hourly employment.
Teaching/Research Assistant Salaries
Use for salary support for graduate students on a Teaching Assistant or Research Assistant quarter.
Use for graduate student stipends, including Fellowships.
Tuition or Tuition Allowance
Tuition or Tuition Allowance
Postdoctoral Fellow Stipend
A Post-Doc is supported by a Stipend
Post-Doc Health Insurance
Postdoctoral Fellow Health Insurance
Support for Health Insurance Premium costs, specifically for Post-Docs supported by a Stipend
The system adds the corresponding fringe benefit to the total.
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Each line of a commitment must have a status indicating its state of transfer.
Current year rows that are not ready for transfer.
Any commitment row with a “Hold” status must also have a “Hold Reason” selected.
Current year rows that are ready for transfer.
All “Ready” commitments will be included in the next bulk upload at Month-Close
Applied to a commitment line with “Hold” status that was previously-approved and needs to be cancelled. Cancels the commitment line while keeping the historical record.
All Users
(less frequently used)
The commitment line is presently routing through Oracle Financials but has not yet posted.
The commitment line has successfully transferred in Oracle Financials.
Required if the transfer status is Hold.
Indicates that further input is needed before fulfilling the commitment in the selected fiscal year.
To support an event in a future quarter that year.
Used when a commitment will be reviewed in Quarter 1 of the selected fiscal year.
To capture funding for an event that is scheduled to occur in the first quarter (Autumn) of the fiscal year.
Used when a commitment will be reviewed in Quarter 2 of the selected fiscal year.
To capture funding for an event that is scheduled to occur in the second quarter (Winter) of the fiscal year.
Used when a commitment will be reviewed in Quarter 3 of the selected fiscal year.
To capture funding for an event that is scheduled to occur in the third quarter (Spring) of the fiscal year.
Used when a commitment will be reviewed in Quarter 4 of the selected fiscal year or at year end. Often based on actual expenses or actual payout.
To support shared staff salary costs.
Used when there is a specific contingency that must be met before the commitment will be fulfilled.
To support cost share expenses on the condition a sponsored grant is awarded.
Used only for commitments where the funding source is not H&S. Denotes transfers from non-H&S sources that have not posted yet.
The Provost has agreed to support an initiative but the transfer has yet to occur.