Granting Faculty Permission to Edit their People Profile
There might be circumstances where you want to grant individual people (faculty members, staff, etc.) the ability to edit their own People profile page. This guide gives step-by-step instructions for granting these permissions.
Table of contents
Table of contents
Step 1: Have the faculty member log into your site
Step 2: Bump up the faculty member's permission levels
Step 3: Update the Author for your faculty member's Person Profile on your website
Find the faculty member's Person Profile page
Update the Authoring Information
Step 4: Faculty member edits their Person page
Step 1: Have the faculty member log into your site
There are 2 ways to log into your site.
1) If your site has a SUNet ID Login button, it would be found at the bottom right corner of the footer. Have the faculty member navigate to [yoursite].stanford.edu/people/[firstname-lastname], then click the login button.
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2) If your site does not have this button, they can log in by typing [yourwebsite].stanford.edu/user. This will reroute them to a SUNet ID login process.
Step 2: Bump up the faculty member's permission levels
Once the person has logged in, you'll need to go to their User Permissions page. To navigate there, go to your Shortcuts menu, then click Manage User Permissions.
Next, find the person's record on the User page. Click the Manage Roles button on the same line as their name.
Check the role for "Author" and click save.
Step 3: Update the Author for your faculty member's Person Profile on your website
Find the faculty member's Person Profile page
After you've made your person an Author, you'll open their Person Profile page. There are two ways to find this:
1) Go to Shortcuts → Manage Content → Manage People. Find the person and click the link to their Person page.
2) Optionally, you can visit your People page. This is likely a main tab in your navigation toolbar at the top of your website. Once on the People page, find your faculty member and click on their profile.
Once you've gotten to the faculty member's Profile page, navigate to the "edit" tab on the top of the page.
Update the Authoring Information
After opening the Editing interface, you'll see a menu on the right side of the page. Toward the bottom is a link called "Authoring Information."
Click the link to expand the Authoring Information section.
Delete the content in the box labeled "Authored by" and replace it with your faculty member's name. To do this, start typing their name as it appears on the page. A drop down list will appear with that person's name and a number in parentheses. Click on that, and then click the Save button in the bottom left.
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Step 4: Faculty member edits their Person page
Direct the faculty member to go back to their Person page on your website and log in. To find their people page, your faculty member will go to [yoursite].stanford.edu/people/[firstname-lastname], e.g. example.stanford.edu/people/jane-doe , and click SUNet ID login at the bottom right. Once they are logged in, they will see the Edit tab at the top of the page. They will click Edit, make their changes, and choose Save before leaving.
