Events and Event Series

To create a new event, hover over Add content in the Shortcuts menu and then click add event.
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Table of contents
Add Event
Event Details Tab
Event Tags Tab
Supplemental Info Tab
Adding an Event Speaker
Post Event Details
Video Tutorial for Adding an Event
Add Event Series
Creating a new event series
Video Tutorial for Adding an Event Series
Add Event﻿
Screenshot showing the Add Content shortcuts menu. The "Add Event" option is outlined.Screenshot showing the Add Content shortcuts menu. The "Add Event" option is outlined.
The Event content type has a set number of specific fields that will be laid out in a particular way on your published page. Fill in the fields in the form and click save to save your event.
Events Importer: In addition to creating events manually, your website can import events from  Stanford Events . If you need help with your imported events, check out our ﻿ ⁠⁠Troubleshooting: Event not Imported from Stanford Events⁠ guide or contact the H&S web team.
Event Details TabThe "Create Event" page has several tabs with various fields to complete. It opens to the Event Details tab: 
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Interface to create a new Event. The first tab, Event Details, is shown. Fields shown include title, date/time, image, body, location, and map link. Interface to create a new Event. The first tab, Event Details, is shown. Fields shown include title, date/time, image, body, location, and map link. 
This is where you will enter the event basics including: 
Date/date range, time, and duration
One media item (image or video) - this is optional. Click add media to add a new item or select from a list of media already on the site. 
Event information
Location
Map link - this is optional 
Event Tags Tab﻿
The Create Event interface, showing the Event Tags tab. The two fields in this section are Event Series and Event Type.The Create Event interface, showing the Event Tags tab. The two fields in this section are Event Series and Event Type.
This tab has two fields: Event Series and Event Type. 
Event Series: if this event is part of a series, you can select the appropriate series to which it belongs, such as Department Seminars or Thesis Defenses. If this event is a standalone occurrence, select "none." For more information see the  Event Series⁠  section.
Event Type: This is a taxonomy term and you'll need to create an event type before you can select it. See the  Manage Taxonomy⁠  guide to learn more.
Supplemental Info Tab﻿
Create Event interface showing the Supplemental Info tab. Available fields include Speaker, Contact email and phone, Event Link and Sponsor, Admission and ticketing information, Audience, and Category.Create Event interface showing the Supplemental Info tab. Available fields include Speaker, Contact email and phone, Event Link and Sponsor, Admission and ticketing information, Audience, and Category.
The following fields can be filled in: 
Speaker name (see below for  instructions on adding an event speaker⁠ )
Contact email and phone number
A link to the event, if one exists
Event sponsor
Ticketing and admission information
The remaining fields of Audience, Status, and Category are all imported from Stanford Events and are rarely used on our sites.
Adding an Event SpeakerTo add a speaker to your event, you'll select either the "Add new Speaker" or "Add existing Speaker" button. 
A new speaker is one who has never been added to your site previously.
An existing speaker is someone who is already on your site, perhaps as a faculty member with a profile page.
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Screenshot of the supplemental info tab within the module to create a new Event. The buttons for adding a new speaker and adding an existing speaker are outlined.Screenshot of the supplemental info tab within the module to create a new Event. The buttons for adding a new speaker and adding an existing speaker are outlined.
Post Event DetailsOnce your event has concluded, you may wish to share photos and/or videos. These can be a great addition to showcase important events, and potentially encourage attendance at similar future events.
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Create Event interface showing the Post Event Details tab. Fields include Event Video, Event Audio, and Photo Album. Create Event interface showing the Post Event Details tab. Fields include Event Video, Event Audio, and Photo Album. 
Video Tutorial for Adding an EventRelevant section spans from 5:20-11:23.
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https://youtu.be/h40Mpaw0zog?si=DI5T8mLUnGy_aW-2&t=320
Add a caption...
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Add Event SeriesAn event series is a special kind of content that acts as a collection of events. For instance, many departmental sites have event series for their regular Department Seminars, as well as Graduate Student Thesis Defenses. All of the events related to a series are tagged with the corresponding event series tag, and can then be viewed together by clicking on that specific Event Series page. 
Creating a new event seriesTo create a new event series, hover over Add content in the Shortcuts menu and then click add event series.
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Shortcuts menu displaying the option to Add Event Series.Shortcuts menu displaying the option to Add Event Series.
Name your event series, add an optional image, and a description if desired. The Series Image option allows you to upload one default image that will be applied to ALL events within that series for consistency. You can override it by specific event, as desired. 
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Editing interface for creating a new Event Series. Fields include: Title, image, series image, and body. Editing interface for creating a new Event Series. Fields include: Title, image, series image, and body. 
Video Tutorial for Adding an Event SeriesRelevant section spans from 11:24-12:14.
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https://youtu.be/h40Mpaw0zog?si=QCnhzRwWIJfSYop6&t=684
Add a caption...
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