Manage User Permissions

If you have the Site Manager role, you have the ability to grant other users the ability to edit your site. 
You can see a list of all the people with access to your site, as well as their permission levels, on the Manage Users Permissions page. This is also where you go to change permission levels.
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Table of contents
Find the Manage User Permissions Page
Grant Editing Permissions
Step 1: New User Action
Step 2: Update User Permissions
Role Types: Contributor vs Site Manager
Removing Editing Permissions
Video Tutorial: Users and Permissions
Additional User Role Types
Find the Manage User Permissions PageTo navigate to the Manage User Permissions page: 
Go to your "Shortcuts" menu
Click "Manage User Permissions."
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Screenshot of the Shortcuts menu. The submenu for Manage User Permissions is outlined, showing its location in the 4th position, between Manage content and Site actions.Screenshot of the Shortcuts menu. The submenu for Manage User Permissions is outlined, showing its location in the 4th position, between Manage content and Site actions.
Grant Editing PermissionsGranting editing permissions is a two-step process. 
Step 1: New User ActionOur websites are built using Stanford Login to manage access. This requires all new users (anyone who has never had permissions on your site) to log into your site.
If your site uses a login link, ask the user to scroll to the footer and click "SUNet Login".
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Screenshot of a website footer. The SUNet Login button is outlined, highlighting its location in the bottom right corner of the page.Screenshot of a website footer. The SUNet Login button is outlined, highlighting its location in the bottom right corner of the page.
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If your site does not have this feature, have them visit the /user page and login. They can do this by going to [yoursitename].stanford.edu/user.  
Once the user has logged in using either of these methods, a user account will be automatically created for them. 
Step 2: Update User PermissionsTo allow an existing user to edit your site, find their user record on the Manage User Permissions page. You can use the filters at the top of the page to aid your search.
Click the Edit button on the same line as their name.
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Screenshot of the manage user permissions page. The area at the top of the page is highlighted to demonstrate the area where you can search or filter users. Additionally, the top line item is highlighted to illustrate the location of the "edit" button, which is what users will click to update user permissions. This button is located on the far right of the line.Screenshot of the manage user permissions page. The area at the top of the page is highlighted to demonstrate the area where you can search or filter users. Additionally, the top line item is highlighted to illustrate the location of the "edit" button, which is what users will click to update user permissions. This button is located on the far right of the line.
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Scroll to the area with checkboxes labeled, "Roles." Check the appropriate role box(es), and click save at the bottom of the page.
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Screenshot of a user permissions page. A list of role types can be found toward the bottom of the page. There are checkboxes for "site manager," "contributor," "author," and "intranet viewer." Multiple options can be checked. The save button is located in the lower left corner.Screenshot of a user permissions page. A list of role types can be found toward the bottom of the page. There are checkboxes for "site manager," "contributor," "author," and "intranet viewer." Multiple options can be checked. The save button is located in the lower left corner.
Role Types: Contributor vs Site ManagerThe two default roles available on your site are Site Manager and Contributor.
.1The Contributor role can only add new content and edit existing content. Contributors can't delete content, so this is a safer role to grant if you are unsure. 
.2The Site Manager role has much more control over the site. Site Managers can add, edit, and delete content. They can also modify the main menu and (as mentioned above) can give additional users the ability to edit the site. 
Removing Editing PermissionsSimilarly, to remove permissions, click manage roles and uncheck the roles you want to remove and click save. More in depth information can be found in the  Revoking or Reducing User Permissions⁠  guide.
Video Tutorial: Users and Permissions﻿
https://youtu.be/IUWyvLeUYy8?si=SkaBAq26MKltVPXs&t=224
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Additional User Role TypesFor additional questions about other roles that may be available on your site, please feel free to ask the web team by  submitting a ticket .
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